Transcripts

Official Transcript

An official transcript is the university’s certified record of a student’s academic history. Official transcripts include coursework completed, grades earned, degrees awarded, academic standing, and other permanent academic record information maintained by the institution. Official transcripts are issued directly by the university and may be delivered electronically through a secure service or in a sealed envelope. Transcripts that have been opened, altered, or issued directly to the student in paper form may no longer be considered official.

If you need an official sealed transcript sent, please CLICK HERE to order online.

Unofficial Transcript

Students may obtain an unofficial transcript through one of the following methods:

Option 1: Request an Unofficial Transcript by Email or in Person

Students may request a copy of their unofficial transcript by submitting the Request for Unofficial Transcript Form [included below] to registrars@wnmu.edu. The completed and signed form must include the required identification documents outlined on the form before the request can be processed.

Option 2: Access an Unofficial Transcript Through Mustang Express

Students with an active Mustang Express account can download and print an unofficial transcript by following the instructions below. This option provides a printable PDF version of the transcript. Students who do not have access to an active Mustang Express account should contact the WNMU Help Desk at (575) 574-4357 for assistance with account access.

Instructions for Printing an Unofficial Transcript from Mustang Express

1. 1. 1. 1. 1. 1. 1. 1. 1. Log in to Mustang Express at https://me.wnmu.edu.
                        2. Select Student from the purple navigation menu on the left side of the screen.
                        3. Click Student Home & Self Service.
                        4. Select Unofficial Transcript/Academic History.
                        5. Under Transcript Level, select the option that applies to your request.
                        6. Under Transcript Type, select the option that applies to your request.
                        7. Click Submit.
                        8. Select Print on the right side of the screen to generate a printable copy of your transcript.

Important: Students with a billing hold must contact the Business Office at (575) 538-6151 to resolve the hold as soon as possible.

It is the policy of Western New Mexico University to accept transfer credit from other New Mexico accredited or regionally accredited colleges and universities. WNMU will also accept transfer credit from an institution recognized by the Council of Higher Education Accreditation [CHEA]. CLICK HERE for direct access the CHEA website.

1. 1. 1. 1. Transfer credit may be awarded when the following conditions are met:
         2. The student must apply for admission and be a degree bound student
         3. Official Transcripts must be on file with the Office of Admissions
         4. The course carries degree credit at the transferring institution; developmental level courses will not transfer
         5. The student was not suspended from a college or university at the time the course was taken

Transfer transcripts become the property of WNMU and will not be returned to the student either as originals or as copies. Transfer credit will become part of the student’s record after the student has established a course of record.

All courses with letter grades of A, B, C, D, CR, P, S, [except ENGL 1110 or ENGL 1120, and Developmental or Remedial courses] will be posted on the WNMU transcript provided they conform to the above noted restrictions. Courses transferred with a letter grade of “D” cannot count toward a student’s major or minor. If duplicate courses are taken at other institutions, only the course with the highest grade will transfer.

Starting in Fall 2011, only grades earned at WNMU count towards the student’s cumulative G.P.A. Transfer grades will start with a T/ and not count in the G.P.A. [Ex. T/A, T/B, T/C, etc.]

Courses transfer from other institutions at the level offered at those institutions. Hours transferred from two-year institutions cannot be used for upper division [300-400] hours unless specific transfer articulation agreements have been approved.

Transfer courses will be matched with an equivalent WNMU course if possible.  If not, the transfer course will be designated with an appropriate level number ending in “99” [i.e. a 200-level course with no WNMU equivalent will be designated as a 299 on the WNMU transcript].  A maximum of 48 miscellaneous credits will be transferred into WNMU which includes a maximum of 2 physical education hours. The upper division hours will be transferred in first.  If students are in the Career and Technical Educational program, they will first have their Applied Technology courses transferred.  If the student needs a course substituted that did not transfer in, it will be swapped out with one of the existing 48 credit hours.

In the case of non-equivalent courses that are part of the NM Common Core or other transfer articulation agreements, they will be transferred in under the transfer schools numbering system and be evaluated as a TGE/Course Name. TGE=General Education.  They will have a course attribute that will flow into the correct General Education Area. These are pre-approved General Education courses, and will not need course substitutions to fulfill the WNMU General Education requirements.

NM Common Core Curriculum

To review the NM Common Core Curriculum CLICK HERE .  Under the Approved General Education Courses section on the NM Common Core Webpage, select the “Approved Courses – Current Model” to download an excel sheet with the updated information. Be sure to select the most updated option.

The Transcript Evaluator has the authority to designate which transfer courses count for General Education requirements. The departments have the authority to designate which courses count toward the major degree requirements.

After enrollment at WNMU, course work taken at another institution may replace the grade for a course taken at WNMU, provided the student receives prior approval from the student’s advisor at WNMU to take the course.

A transfer student must complete a minimum of six credit hours in the elected major and a minimum of three credit hours in the elected minor in residence at WNMU.

See the “Undergraduate Degree Requirements” section of the catalog for specific degree information for students. CLICK HERE to access the univeristy catalog.

International students WILL NEED a certified translation to accompany the official transcripts.

Graduate Transfer Credit Evaluation Process

To have graduate-level coursework evaluated for transfer credit, please follow the steps below:

Submit Official Transcripts:

• • • • • • • Students must arrange for official transcripts from each institution they attended to be sent directly to Graduate Admissions and Outreach Programs.
            • Transcripts must be received from the issuing institution to be considered official.

Transcript Review:

• • • • • • • Once the official transcripts have been received and are on file, the Graduate Program Advisor will review the coursework to determine whether the credits are eligible for transfer.

Transfer Credit Request Submission:

• • • • • • • If the coursework is approved for transfer, the Graduate Program Advisor will submit a “Degree Plan Change Form-Graduate” form to the Office of the Registrar.

Processing and Notification:

• • • • • • • The Office of the Registrar will process the approved transfer credits and enter them into the university’s student information system.
            • Once processing is complete, the Office of the Registrar will notify both the student and the graduate program by email.

Important:

• • • • • • • Students are strongly encouraged to complete the transfer credit evaluation process during their first semester of enrollment to ensure that approved transfer credits are applied in a timely manner and accurately reflected in their degree plan.

Transfer Credit and Resident Requirement

Individual master’s degree programs have the option to approve transfer credits, not to exceed one-third (1/3) of the total required to complete the degree. Any master’s degree program without specific criteria related to transfer credit limit may not exceed the Graduate Division limit of nine (9).

Graduate certificate programs are limited to transfer credits of one-third (1/3) of the total required to complete the degree not to exceed six credits.

The College of Education Alternative Licensure programs are limited to nine (9) credit hours of transfer credit.

Continuing education and extension courses are excluded. Correspondence work will not be accepted for graduate credit.

Any coursework requested for transfer into a degree at WNMU must be reviewed and approved by the student’s advisor(s), Associate Dean/Department Chair and Dean of the College based upon its appropriateness to the student’s degree plan, with final approval by the Director of the Graduate Division. Transfer credits must have been earned no more than seven (7) years prior to the issuance of the graduate degree. (See Time Limit.)

Starting in Fall 2011, only grades earned at WNMU count towards the student’s cumulative G.P.A. Transfer grades will start with a T/ and not count in the G.P.A. (Ex. T/A, T/B, T/C, etc.)

Transfer hours should be requested by a student at 1) the time of admission, 2) within the first term of attendance at WNMU, or 3) within one term of completing the hours at the outside institution.

All graduate hours of credit except the permitted transfer hours must be earned from WNMU.

First Masters and Second Masters Degrees:

Transfer Credit Posting:

If a course is equivalent to a course WNMU offers, then it is posted as a WNMU course.

• • • • • • Example: MGMT 501 from XYZ University is equivalent to BSAD 550 at WNMU
          • WNMU will post the transfer course as BSAD 550

If a course is not equivalent and WNMU offers the same type of subject codes, and the course seems reasonable then it is posted as XXXX 599.

• • • • • • Example 1: PSYCHOLOGY, transfer university code is PSY 501 from XYZ University. WNMU does not have an equivalent course but offers the same type of subject code.
          • WNMU will post the transfer course as PSY 599.
          • Example 2: PSYCHOLOGY, transfer university code is PSY 502 from XYZ University WNMU does not have an equivalent course but could be considered as a subject code within WNMU Psychology curriculum
          • WNMU will post the transfer course as PSY 599.

If a course is not equivalent and WNMU does not have the same type of transferring in subject codes, then WNMU will be post the transfer credit as MISC 599.

• • • • • • Example: Animal Science, transfer university code is ANSC 621 from XYZ University. WNMU does not have an equivalent course and does not have same type of transferring subject codes.
          • WNMU will post the transfer course as MISC 599.
          • Academic departments determine what courses will transfer into WNMU. The Office of the Registrar inputs the graduate transfer hours from the approved Degree Plan Change Forms provided by the Advisors, Associate Dean/Department Chair, and the Director of Graduate Studies.

Master of Business Administration

A maximum of one third (1/3) of the total hours needed to complete the M.B.A. program with or without optional concentrations may be transfer credits from appropriately accredited Business program as determined by the Director of the M.B.A. Program.

Master of Arts in Educational Leadership

A maximum of 12 credits, one third (1/3) of the 36 credits may be used for the program.

Master of Arts in Teaching

Credit for Prior Learning:

• • • • • • Credit will be awarded based on evidence of learning, not for experience or time spent.
          • Determination of credit awards will be made by appropriate subject matter and credentialing experts.
          • Specific assessment and policies and procedures will be implemented for all programs accepting credit for prior learning.

The College of Education recognizes prior learning as achieved by teachers licensed via alternative licensure completed outside of a graduate school setting. Credit will be awarded based on evidence of learning as demonstrated through the completion of a Teaching Event Portfolio. The Teaching Event Portfolio requires applicants to develop and teach an instructional unit, and provides documentation of planning, instruction, assessment, and reflection on student learning. Qualified faculty within the College of Education will evaluate the Teaching Event Portfolio. Applicants may be awarded up to 12 credit hours of graduate credit towards the completion of a Master’s of Arts in Teaching. Specific courses and credits may include the following:

• • • • • • Curriculum (ECED 515, ECED 571, EDUC 572, EDUC 573, or SPED 528),
          • Classroom Management (ECED 532, EDUC 536 or SPED 551),
          • Classroom Assessment (ECED 571, EDUC 574), and
          • Student Growth and Development (ECED 536, EDUC 528)

Master of Arts in Interdisciplinary Studies

A maximum of twelve hours of transfer credits may be applied toward an M.A. in Interdisciplinary Studies when completed as a 36 hour degree, with transfer hours not exceeding the 1/3 limit for each concentration. For Example, with an 18-hour concentration, 6 hours could be accepted, and with a 9-hour concentration, just 3 hours would be permitted. When completed as a 30-hour degree, transfer credits would be limited to 6 hours, with the 1/3 cap applied to each discipline as mentioned above. All transfer hours must be approved by program faculty and the Chair of Interdisciplinary Studies with regard to content and requested hours.

Master of Science in Nursing

A maximum of nine (9) transfer credits may be applied towards the MSN degree. Of these, only the following combination of courses (equivalent of nine credits hours) may be applied towards the M.S.N. degree:

• • • • • • One of the “3P” courses (NUR 505 – Advanced Pathophysiology Across the Lifespan; NUR 510 – Advanced Physical Assessment Across the Life-span; or, NUR 515 – Advanced Pharmacology Across the Lifespan) taken from the WNMU School of Nursing;
          • A graduate-level theory course (may be taken outside of the University); and/ or,
          • A business course equivalent to that offered by the WNMU MSN plan of study.

Master of Arts in Social Work

A total of 1/3 of the hours needed to complete an M.S.W. degree may be transfer credits from another CSWE accredited M.S.W. program. For the 39 credit hour advanced standing M.S.W. that would mean a possible total of 13 hours. For the non-advanced standing M.S.W. program of 60 credit hours that would mean 17 could be transfer credits. All transferred courses must reflect a grade of “B” (3.0) or higher from the granting institution.

The following courses must be taken at WNMU: SWK 681 and SWK 682.

All transfer hours must be approved by program faculty and the department chair with regard to content and requested hours. In accordance with accreditation guidelines from the Council on Social Work Education, the School.

Degree Plan Change Form-Graduate:

Western New Mexico University seeks to afford students with foreign transcripts, every opportunity to transfer as many credits as possible. To that end, WNMU requires students with foreign transcripts to provide a highly detailed translation and evaluation of any foreign transcript being submitted for possible credit transfer in US equivalency.

Translations and evaluations must contain:

• • • • • Semester Units
        • Individual Grade Equivalents
        • Overall GPA.
        • Identification of class levels upper division, lower division, professional, vocational
        • Course by Course Evaluation in semester credits
        • Course Descriptions
        • Translations and evaluations submitted without the above criteria will not be considered for credit transfer

Western New Mexico University treats transfer students the same as students who started at WNMU in awarding credit towards fulfilling degree requirements. The University supports articulation among all post-secondary institutions in New Mexico.

**PLEASE NOTE**

Transfer students should consult the transcript evaluator concerning the statewide Articulation of Lower Division Common Core (general education) requirements. Graduate students should refer to Transfer Credit listed under Graduate Policies in the Graduate Studies Section of the catalog.

To facilitate transfer of course credits among New Mexico’s colleges and universities, state law requires that the various institutions accept a core of thirty-one (31) hours of general education coursework. This thirty-one hour module is printed in the WNMU catalog. This thirty-one hour module is incorporated into sixty (60) hour discipline specific modules. These discipline specific modules as well as the Common Core (General Ed) matrix are available on the Higher Education Department website at: http://hed.state.nm.us/.

Undergraduate NACES evaluations should be sent directly to Office of Admissions and Recruitment:

Electronic transfer to:

submit.transcripts@wnmu.edu

Paper Copies to:

[please include both phyical and PO Box address to ensure delivery]

Office of Admissions and Recruitment – WNMU

1000 W. College Avenue

P.O. Box 680

Silver City, NM 88062-0680