Office of the Registrar Forms

Change of Schedule

Used to request changes to a student’s class schedule after registration, including adding, dropping, withdrawing from, or changing sections of a course. Requests may require instructor, departmental, and/or university approval depending on the type of change and timing of the request.

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Petition for Independent Study

Used to request enrollment in an approved independent study course through special arrangement with a faculty member. Independent study options include Directed Study, Directed Research, and Tutorial Reading, and all requests require departmental and university approval.

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Petition for Level Restriction

Used by undergraduate students to request permission to enroll in a graduate-level course. This form also identifies whether the course will apply toward the student’s undergraduate degree requirements or be reserved for a future WNMU graduate degree.

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Declaration of Major Form

Used by students to officially declare or update their major, minor, concentration, or program of study. This form ensures the student’s academic record reflects their intended degree path and allows academic advisors to provide appropriate guidance toward degree completion.

Petition for Overload Form

Use this form to request permission to enroll in more credit hours than the standard maximum allowed for a semester. Students should complete the petition with the required information and obtain the appropriate approval before registering for additional coursework.

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Semester Withdrawl JotForm

Use this form to officially withdraw from all courses for the current semester. Students should review the potential academic, financial aid, and financial impacts of withdrawing before submitting the form. Required information and approvals must be completed before the withdrawal can be processed.

Link to JotForm:

https://form.jotform.com/231655448922058

Instructor Grade Change

Used by instructors to request a change to a student’s officially recorded grade after final grades have been submitted. Requests must include supporting documentation and required approvals before processing.

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Enrollment Certification

Used to verify a student’s enrollment status at Western New Mexico University. This form provides official confirmation of enrollment for the requested term.

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Duplicate Diploma/Cover Order

Used to request a replacement diploma and/or diploma cover from Western New Mexico University. Requests may be submitted for lost, damaged, destroyed, or additional copies and require verification of the student’s academic record and degree conferral.

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Request for Unofficial Transcript

Use this form to request a copy of your unofficial academic transcript. Unofficial transcripts provide a record of courses completed, grades earned, cumulative GPA, and degree progress, but are not considered certified university documents.

Please complete all required fields and allow the designated processing time for your request. If you need an official transcript for employment, licensure, transfer, or other formal purposes, please use the Official Transcript Request process.

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Employee Official Transcript Request

Used by current and former WNMU employees, or authorized representatives, to request an official academic transcript from the Office of the Registrar. Requests are processed in accordance with university policy and FERPA requirements.

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Academic Amnesty Application

Academic Amnesty may provide eligible undergraduate students with an opportunity to exclude certain previous coursework from their grade point average and degree requirements. Review the Academic Amnesty Policy carefully to determine eligibility and understand the requirements before submitting an application.

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FERPA Release Authorization

Used by current and former students to authorize WNMU to release educational records or personally identifiable information to a designated individual or organization. Requests are processed in accordance with university policy and FERPA requirements.

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Withhold Directory Information

Used by students to request that WNMU withhold the release of designated directory information in accordance with the Family Educational Rights and Privacy Act (FERPA). This request prevents directory information from being disclosed without the student’s written consent.

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